On Sept. 19, Student Government Association’s (SGA)
Club Relations committee implemented a new Club Activation Process. As a result of this amendment
to SGA’s constitution, it will now be easier to become a successful club on campus. The Club Relations committee
of Senator Jared Greene, Senator Sarah Roveda and Senator Meghan Savercool (the only returning senator) formed the approved process. Their aim is to help new clubs become more sustainable; recently, some new clubs
at Xavier only lasted about a year. “Every step added is deliberate with [potential] clubs in mind,” Savercool said.
Prior to the new activation, clubs met with SGA with their
completed paperwork and could try to form at any time of the
school year. Potential clubs are now asked to email
the description of their club before their meeting with
SGA. There are new activation periods, as well, to give time
to the new senate members to learn the proper process.
Xavier’s Club Relations Committee will aid the new clubs
and prevent them from folding so quickly. “Ultimately, Club Relations is giving the new clubs training wheels and momentum to get them out there,” Greene said. The first club activation period of the new amendment will begin
in January and will end after the first six weeks of the semester. By the end of the six weeks, the potential
club will need to complete paperwork and schedule a meeting with Club Relations. After that meeting, Club
Relations presents the club to senate. Once senate and the Dean of Students, Dr. Luther Smith, approve the club, the propsed club would receive a conditional club status and be treated as a regular club on campus with the exception of a budget for the next five weeks. “By creating a conditional period we’re helping them to become sustainable,” Roveda said. This five-week period
requires that the club hold two club meetings, create an
OrgSync page, demonstrate an effort to retain or expand
membership, make a plan to keep the club active for the next three years and create a budget for the first
year. After the five weeks, if the necessary steps and
documentation are completed, the club is approved.
The process is not online yet but will be soon in a user-friendly version.